§ 2-771. Definitions.

The following words, terms and phrases, when used in this division, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:

Agency means any and all departments, boards, bureaus, committees, offices and other units of the city government, created for any purpose under the authority of or by the city government or under the authority of or by the government of the state.

Board means the State of Missouri Local Records Board established under the authority of RSMo 109.255, or any amendments thereto.

Committee means the records control committee established pursuant to the provisions of section 2-773.

Confidential means records and nonrecords of a sensitive nature containing information, the unauthorized disclosure of which could be prejudicial to the transaction of official business. Such records include, but are not limited to, financial, personnel, and attorney-client privilege documents.

Director means the director of the records management and archives services of the state, appointed pursuant to RSMo 109.220, or any amendments thereto.

Missouri Municipal Records Manual means standards approved by the board on December 18, 1973, and promulgated by the secretary of state, or any amendments thereof.

Nonrecord means library and museum material made or acquired and preserved solely for reference or exhibition purposes. Extra copies of documents preserved for only convenience of reference, stocks of publications and processed documents are not included within the definition of records as used in this division; they are designated in this division as "nonrecord" materials.

Record means any document, book, paper, photograph, map, sound recording or other material, such as computer generated files, regardless of physical form or characteristics, made or received pursuant to law or in connection with the transaction of official business.

Regulations means those rules, directives or standards promulgated by the state local records board or its director, and regulations and decisions established by the records control committee in accord with section 2-774.

Standards means any standards established by the director of the state local records board for the effective management of records.

Supervisor of records management means the city employee who has responsibility for the management of city records in accord with the provision of this division of the Code of Ordinances.

(Ord. No. 010414, § 1, 3-29-01)