§ 2-774. Regulations and decisions.

The committee, acting in accord with federal, state and local laws and standards regarding retention of records, by a majority vote of a quorum, is empowered to make rules, regulations, decisions and recommendations regarding the administration of its affairs, and administer the care, custody, preservation, reproduction or destruction of records. Upon the filing of such regulations with the supervisor of records management, the regulations shall become effective and control the city's policy regarding retention of records.

However, no such regulation or decision shall become effective, which:

(1)

Establishes a retention schedule for any class of records which provides for a shorter period of retention than that provided in the standards referenced in subsection (3) hereafter.

(2)

Provides for destruction of the original of any record within the retention period set forth in the Missouri Municipal Records Manual or any other standard lawfully established, unless it has been reproduced as provided in section 2-778, and unless the committee chairperson, upon the recommendation of the committee, shall have first certified to the chairperson that provisions have been made for preserving the record in accordance with the provisions of RSMo 109.241(4).

(3)

Establishes a retention schedule for any class of records for which a schedule has not been established by the Missouri Municipal Records Manual or any other lawfully established standard.

(4)

Conflicts with the provisions of RSMo 109.200—109.310, as amended, or of standards lawfully established pursuant thereto, including the Missouri Municipal Records Manual.

If a decision of the supervisor of records management is challenged, regarding the handling of specific records, it may be appealed to the committee for review and ruling on such decision. The committee's decision, in turn, may be appealed to the city manager, or his designee for final administrative ruling.

(Ord. No. 010414, § 1, 3-29-01)