§ 3-457. Procedures for all other contracts.

The following procedures shall apply to all contracts not covered by section 3-455 and 3-456, and for which goals have been established:

(1)

For contracts awarded pursuant to competitive bidding, bidders shall submit an affidavit of intended utilization with their bid. Within 48 hours after bid opening, they shall submit the following additional documentation:

a.

A notarized contractor utilization plan in conformance with section 3-433 hereof; and

b.

Letters of intent to subcontract; and

c.

A request for waiver of contract goals pursuant to subsection 3-437(a) if the bidder failed to meet or exceed the goals.

(2)

For contracts awarded pursuant to requests for proposals, proposers shall submit an affidavit of intended utilization with their proposal. Prior to the award of any contract, they shall submit the following additional documentation:

a.

A notarized contractor utilization plan in conformance with section 3-433 hereof; and

b.

Letters of intent to subcontract; and

c.

A request for waiver of the contract goals pursuant to subsection 3-437(a) if the proposer fails to meet or exceed the goals.

(3)

Timely submission of the contractor utilization plan is a material element of the bid submission. The director is authorized to extend the 48-hour deadline for the letters of intent to subcontract but not the deadline for submission of the contractor utilization plan.

(4)

Documentation of good faith efforts shall be submitted when requested by the city or the incentive agency.

(5)

Any increase in the amount of MBE/WBE participation after submission of the contractor utilization plan shall not count toward meeting the contract goals, unless otherwise permitted under section 3-443 hereof.

(Ord. No. 180535 , § 1, 10-25-18)