§ 34-378. Special event or scheduled mass gathering coverage; notification; medical standards; security plan.

(a)

Coverage. All special events or scheduled mass gatherings will require utilization of fire department transport ambulance service and other components of the prehospital EMS system to provide first aid/paramedical stand-by services pursuant to procedures, rules and regulations promulgated by the EMSCC. Event coordinators shall be responsible for all costs incurred by the fire department that are associated with special event or scheduled mass gathering coverage.

(b)

Automatic notification. The convention and entertainment facilities department, the neighborhoods and housing services department's division of regulated industries and the parks and recreation department when issuing a large scale event permit or similar permit for a special event or scheduled mass gathering shall notify the police department and shall notify the fire department and the medical director when the likelihood of attendance at such event or activity is indicated as greater than 1,000 persons.

(c)

Medical standards. During special events or scheduled mass gatherings the medical director's responsibilities for safeguarding public welfare and safety, including the safety and health of attendees, shall include at a minimum the responsibility for providing clinical oversight and ensuring that locally accepted standards of pre-hospital care are maintained, including standards related to disaster preparedness and event-specific protocols at special events or scheduled mass gatherings.

(d)

Security plan.

(1)

The organizer of any event or activity occurring within the city where there is a likelihood of attendance at such event or activity exceeding 500 persons shall prior to such event or activity submit a security plan to the police department for its review and approval.

(2)

The security plan shall be on forms supplied by the police department and shall address, but need not be limited to, such issues as attendee parking and transportation; pedestrian and vehicular traffic; number, scheduling and type of security personnel; times the event or activity starts and ends; and, any other issues the police department determines relevant to the public safety. The police department may charge a reasonable fee for the costs of reviewing a security plan.

(3)

The police department shall within a reasonable time review a security plan and then either approve the plan or approve such plan subject to amendments made by the police department. Any amendments made to a security plan shall be in writing and consist of specific security measures determined appropriate by the police department for the event or activity. The police department shall only approve a plan that is consistent with the department's off-duty guidelines.

(4)

The organizer of an event or activity shall follow the approved security plan and any amendments to such plan made by the police department. An event or activity subject to this subsection shall only occur or continue to occur if its approved security plan and any amendments to such plan made by the police department are followed.

(5)

An organizer may appeal the failure to approve a plan or amendments made to such plan by the police department. For the appeal to be heard it shall be made within ten calendar days of the police department's failure to approve a plan or its approval subject to amendments. The appeal shall be made to the board of police commissioners on forms supplied by the police department. The board of police commissioners, or its designee, shall hear the appeal within ten calendar days of receiving such appeal. The board of police commissioners, or its designee, shall issue a written decision within five calendar days of hearing the appeal that either denies the appeal, approves the plan, or approves such plan subject to amendments made by the hearing officer.

(Ord. No. 071380, § 1, 12-13-07; Ord. No. 100122, § 1, 2-25-10; Ord. No. 130946 , § 1, 12-19-13; Ord. No. 160481 , § 1, 8-18-16)