§ 2-779. Destruction of records and nonrecord materials.

(a)

No record material shall be destroyed or otherwise disposed of unless it is determined by the committee that such record material has insufficient administrative, legal, fiscal or historical value to warrant retention. Materials which have been determined in accord with provisions of section 2-776 to be nonrecord material may be destroyed as provided in that section.

(b)

All records, approved for disposal on site and off site, which are comprised of accountable forms, or confidential materials, shall be destroyed or disposed of in the presence of an authorized representative of the agency in possession of such records, or by a member of the records management section, or their designee, who shall certify by signature, the disposition of records, including the date it occurred. At the time the committee approves the request for disposition of records, the committee shall specify the method to be used.

(c)

The certificate required in subsection (b) of this section, the written authorization by the committee chairperson or other disposition of such records, and a copy of the certificate required by the provisions of RSMo 109.241(4), if any, shall be permanent records of the city and shall be filed with the supervisor of records management, who shall be the custodian of such certificates and authorizations. The supervisor shall keep an accurate record of such certificates and authorizations in a bound volume kept for that purpose and appropriately indexed.

(d)

Materials shall be disposed of under this division pursuant to regulations not inconsistent with applicable standards. Destruction of confidential materials shall be by incineration or shredding with a one-fourth-inch cut, or less, or as otherwise approved by the committee. Other methods of disposition for nonconfidential materials include compaction, burying, sale as waste, or transfer of ownership authorized by the committee.

(Ord. No. 010414, § 1, 3-29-01)