§ 2-776. Application by agency heads for disposition of records.

Department directors and heads of city agencies, or their designees, shall, as needed, submit to the committee signed applications for the destruction, or reproduction and destruction, or other disposition, of record materials no longer needed in the transaction of current business and deemed to be of insufficient administrative, legal, fiscal or historical value to warrant their further retention, together with specific recommendations pertaining thereto, made in accordance with any law, standards or regulations applicable to the retention of records. No such record materials shall be destroyed without prior approval of the committee. All confidential materials, including nonrecords, must be shredded, incinerated or otherwise destroyed in a manner approved by the committee.

Nonrecord materials do not require the above application and committee approval. However, in making difficult decisions as to whether or not materials are "nonrecords," it is recommended that department directors and heads of agencies, or their designees, apply to the committee for a determination of the issue. The committee may grant blanket approval for the destruction of nonrecord materials for which the agency has requested approval so that the same type of nonrecord materials do not require any further applications for committee approval.

(Ord. No. 010414, § 1, 3-29-01)