§ 2-1397.4. Administration of the plan.

(a)

The board shall administer the plan. The responsibilities and authority of the board shall be to:

(1)

Maintain the plan whereby members designate funds from sick and vacation leave to be deposited into the trust in a percentage as determined annually by their member group to be held and used to reimburse qualified medical insurance premiums paid for the participant and participant's spouse and qualified dependents following retirement.

(2)

The members of the board may be insured against fiduciary and liability claims relating to plan administration by insurance coverage on their behalf. The premium expense of such coverage shall be paid, at the election of the city, either by the city or from funds of the trust.

(3)

Define and designate the eligible member groups.

(4)

Establish a budget for the costs of the administration of the plan.

(5)

Make reimbursements pursuant to the plan from the trust consistent with the provisions of the plan.

(6)

Obtain, by employment or contract, the services necessary to administer the plan, including actuarial, custodial, and investment services.

(7)

Procure and dispose of goods and property of the trust necessary to administer the plan.

(b)

The director of human resources of the city shall appoint a plan administrator/secretary. The plan administrator/secretary shall attend all meetings of the board and shall conduct the plan in accordance with the board's directives. The plan administrator/secretary shall take and retain all meeting records.

(c)

The board shall have sole discretionary responsibility for the operation, interpretation, and administration of the plan and for determining reimbursement for plan benefits. Any action taken on any matter within the discretion of the board shall be final, conclusive and binding on all parties. In order to discharge its duties hereunder, the board shall have the power to and authority to adopt, interpret, alter, amend or revoke rules and regulations necessary to administer the plan, and to delegate ministerial duties. A member of the board who is otherwise eligible may participate in the plan, but shall not be entitled to make decisions solely with respect to the member's own participation and benefits under the plan.

(d)

The percentage of sick and vacation time that members contribute to the PEHP Trust shall be determined annually for the established Member Groups. These funds will be held for reimbursement of qualified medical insurance premiums for the participant, and the participant's spouse and/or qualified dependents.

(Ord. No. 180891 , § 1, 11-29-18)