§ 2-111. City clerk.

(a)

Duties generally. It shall be the duty of the city clerk to attend all sessions of the council and keep the records, documents and papers of the council; to attest all ordinances and resolutions and all signatures of the officers of the city when necessary; to affix the seal of the city to all documents requiring such seal; to file and receive all required notices with or from appropriate election authorities concerning elections for municipal office or any municipal proposition; to prepare all commissions of officers and to countersign and affix the seal of the city thereto; to keep a record of all commissions issued and of the official oaths of city officers; to cause all ordinances when the respective ordinance so directs or when otherwise required by law, and in no other case, to be published in the newspaper or other publication doing the city printing, and to examine and correct the proof thereof; to cause all ordinances when the respective ordinance so directs or when otherwise required by law, to be filed with the appropriate governmental office; to publish an abstract of all council proceedings; to certify to the council the total votes and election results on all city elections based upon certifications by the election authorities within the city; and to permit no records, public papers or other documents of the city kept and preserved in his or her office to be taken therefrom except by such officials of the city as may be entitled to the use thereof and then only upon their leaving a receipt therefor.

(b)

Copies of ordinances and other records. When requested by any city official, the city clerk shall furnish without charge to such official a copy of any ordinance or other record. When requested by any person other than a city official, the city clerk shall furnish to the person requesting same a copy of any ordinance or other record so requested and shall charge an appropriate fee to be determined by the city clerk in compliance with applicable laws.

(c)

Deputies. The city clerk shall have power and is hereby authorized to appoint and designate an employee in the office of the city clerk to serve as chief deputy city clerk, and such other deputies as may be required and authorized.

(d)

Information to be included in titles of ordinances. There shall be included in the title of every ordinance introduced in the council, and in the portion of such title printed on the council docket, the following information:

(1)

The dollar amount of funds appropriated and of revenue re-estimated, in any ordinance involving an appropriation of funds or a re-estimation of revenue.

(2)

The location of the subject matter, with respect to any ordinance involving subject matter located at a single location.

(3)

Any direction to the city clerk regarding filing of ordinances with appropriate authorities.

(Admin. Code 1967, § A4.1; Ord. No. 34062, 6-2-67; Ord. No. 35976, 10-25-68; Ord. No. 36648, 4-18-69; Ord. No. 63991, 5-11-89; Ord. No. 921313, 11-19-92; Ord. No. 010279, § A, 3-22-01; Ord. No. 011483, § A, 10-18-01; Ord. No. 040915, § A, 8-19-04)

Charter reference

City clerk, § 12.